Trello Review: Features, Benefits, Pricing, and Cons

Trello
is
a
teamwork
project
management
tool
that
allows
various
industries
to
manage
projects
and
tasks
and
collaborate
efficiently.
It’s
built
to
ensure
that
individuals
and
teams
use
the
Kanban
method
to
complete
projects,
cut
costs,
and
remain
competitive.

In
this
Trello
Review,
we
will
look
into
the
project
management
app
in
detail
to
determine
whether
it’s
worth
using.
Specifically,
we
will
discuss
Trello’s
features,
benefits,
advantages,
disadvantages,
pricing,
and
support.
We
will
also
briefly
consider
some
alternatives.

What
is
Trello?

Trello
is
project
management
software
for
creating
and
tracking
projects
from
start
to
finish.
Its
easy-to-use
user
interface
allows
you
to
create
Kanban-style
boards
that
organize
and
manage
tasks
and
collaborate
with
others.

The
board
allows
you
to
visualize
the
different
stages
of
a
project
as
lists,
with
cards
representing
individual
tasks
within
them.
You
can
then
visualize
and
manage
workflows
by
moving
cards
from
one
list
to
another.

Each
card
can
be
customized
depending
on
the
project’s
needs.
You
can
assign
the
task
to
someone,
set
a
due
date,
and
add
labels,
a
description,
and
attachments
to
move
it
forward.

Trello
has
real-time
collaboration,
which
makes
working
in
teams
easier.
It
has
numerous
integrations
that
enhance
its
functionality,
allowing
it
to
fit
seamlessly
into
various
workflows.

Trello
is
now
developed
by
Atlassian
(former
developers
were
Fog
Creek
Software),
a
company
known
for
developing
collaboration
and
productivity
tools.
It
is
headquartered
in
Sydney,
Australia.

Key
Features
of
Trello

Let’s
see
how
Trello
can
help
you
create
an
efficient
workflow,
whether
working
solo
or
with
a
team.

Multiple
Views

The
default
view
in
Trello
is
the
Board
view,
but
there
are
five
more
views
to
pick
from.
Here
is
what’s
on
offer:

• 
  Table:
  This
  is
  a
  spreadsheet-like
  view
  of
  the
  project
  with
  columns
  and
  rows.
  This
  provides
  a
  tabular
  format
  that
  simplifies
  filtering,
  sorting,
  and
  managing
  tasks
  similarly.
• 
  Calendar:
  This
  view
  shows
  a
  calendar
  with
  cards
  placed
  on
  due
  dates
  for
  tasks.
  This
  allows
  users
  to
  visualize
  deadlines
  over
  time
  and
  is
  ideal
  for
  teams
  focused
  on
  time
  management.
• 
  Dashboard:
  This
  view
  provides
  an
  overview
  of
  the
  project
  through
  various
  charts
  and
  graphs
  (e.g.,
  pie
  chart,
  line
  chart,
  and
  bar
  graph).
  This
  view
  is
  great
  for
  analyzing
  key
  project
  metrics,
  such
  as
  due
  dates,
  blocked
  or
  completed
  tasks,
  and
  cards
  per
  member,
  for
  valuable
  insights
  that
  drive
  better
  decision-making.
• 
  Timeline:
  This
  is
  a
  simple
  timetable
  based
  on
  a
  board’s
  lists
  and
  the
  due
  dates
  of
  the
  various
  cards.
  This
  allows
  users
  to
  visualize
  the
  timespan
  of
  tasks,
  which
  is
  essential
  for
  project
  planning
  and
  scheduling
  tasks.
  That
  way,
  a
  sequence
  of
  tasks
  over
  a
  specific
  period
  is
  efficiently
  organized.
• 
  Map:
  This
  view
  helps
  you
  track
  and
  manage
  location-based
  tasks.
  When
  a
  location
  is
  assigned
  to
  a
  task,
  it
  will
  appear
  on
  a
  map,
  allowing
  project
  managers
  to
  assign
  it
  to
  team
  members
  who
  are
  closest
  to
  it.

Workflow
Automation

Trello
allows
you
to
streamline
workflows
by
automating
repetitive
tasks
and
reducing
manual
work
with
the
Butler
feature.
Butler
can
be
used
to
set
up
rules
and
triggers
that
perform
actions
when
certain
criteria
are
met.

For
example,
you
can
add
a
button
to
a
card
and,
upon
pressing
it,
move
the
card
to
another
list
(e.g.,
from
“In
Progress”
to
“Done”),
assign
a
due
date
to
a
task,
or
add
a
label.

Butler
goes
beyond
just
working
with
Trello
boards.
Its
actions
can
also
be
customized
to
send
a
notification
to
Slack
channels
or
an
automated
email
in
Gmail.
It
can
even
automatically
create
an
issue
that
needs
to
be
tracked
in
Jira.

Integration

Trello
has
more
than
200
integrations
to
choose
from,
allowing
you
to
connect
Trello
with
numerous
productivity-enhancing
apps
that
are
already
a
part
of
your
workflow.

These
integrations
are
called
Power-Ups,
and
you
can
add
them
directly
to
your
cards.
Popular
examples
include
Slack,
Google
Drive,
Jira,
Miro,
Confluence,
Zapier,
Evernote,
and
Microsoft
Teams.

For
example,
when
you
integrate
Trello
with
Zapier
and
Slack,
you
can
create
a
Power-Up
that
automates
sending
notifications
to
team
members
when
a
card
is
moved.

You
can
even
add
Google
Calendar
into
the
mix
so
that
whenever
you
create
a
card
for
an
event
(e.g.,
a
meeting),
its
details
will
be
automatically
added
to
your
team’s
Google
Calendar
through
a
Zapier
Action.

Readymade
Templates

If
you’re
having
trouble
setting
up
a
project
in
Trello,
there
are
hundreds
of
templates
to
pick
from.
They
help
speed
up
project
planning
by
offering
a
set
of
pre-made
boards,
cards,
and
lists
that
you
can
customize
to
fit
your
workflow,
saving
you
time
from
building
everything
from
scratch.

There
are
templates
for
different
scenarios,
from
Kanban
and
Agile
projects
to
meeting
agendas
and
weekly
to-dos.

One
popular
template
is
the
Kanban
Template,
built
to
help
engineering
teams
develop
products
more
efficiently.
Another
is
Project
Management,
which
is
ideal
for
creating
a
workflow
for
any
type
of
project.

Team
Collaboration

Trello
has
several
features
that
allow
for
smooth
collaboration
for
teams
of
various
sizes.
You
can
assign
a
task
to
someone,
leave
comments
on
cards,
and
attach
files.

As
changes
are
made
to
the
cards,
team
members
will
receive
notifications
in
real-time,
which
keeps
everyone
on
the
same
page
and
makes
collaboration
more
seamless
and
efficient.

Ease
of
Use

The
drag-and-drop
feature
makes
managing
a
Trello
board
easier.
It
offers
an
intuitive
way
to
move
cards
(usually
from
left
to
right).

Also,
Trello
doesn’t
have
a
steep
learning
curve,
which
makes
creating
and
customizing
boards
easy
and
fast.
In
most
cases,
there
is
no
need
for
extensive
training
to
get
used
to
working
with
Trello.

Data
Security

Trello
has
several
security
features
to
keep
your
data
safe,
including
two-factor
authentication
and
SSO
(Single
Sign-On).
These
ensure
that
only
people
with
permission
can
access
the
boards.

MDM
(mobile
device
management)
provides
admin
controls
that
enforce
enhanced
security
controls,
such
as
disabling
copying,
cutting,
and
pasting
and
setting
minimum
system
requirements.
Also,
through
the
Observers
feature,
users
can
effectively
limit
what
actions
others
can
carry
out
on
a
board.

Furthermore,
Trello
is
SOC
2
Type
2
certified,
meaning
that
it
has
effective
controls
that
protect
data
privacy.
These
controls
are
reviewed
over
time
to
ensure
the
highest
security.

Trello
offers
several
benefits
that
make
it
a
project
management
tool
that
is
hard
to
pass.

• 
  Enhanced
  Productivity:
  Features
  such
  as
  Power-Ups,
  Butler,
  and
  templates
  allow
  teams
  to
  create
  efficient
  workflows.
  And
  since
  it
  is
  also
  a
  collaboration
  tool,
  it
  has
  features
  that
  help
  teams
  complete
  tasks
  smoothly.
• 
  Cost-Effectiveness:
  Trello
  has
  a
  robust
  free
  plan
  and
  premium
  options
  with
  affordable
  Trello
  pricing.
  This
  allows
  teams
  of
  all
  sizes
  to
  cover
  their
  project
  management
  needs
  without
  breaking
  the
  bank.
• 
  Improved
  Collaboration:
  The
  software
  provides
  teams
  with
  a
  centralized
  location
  for
  sharing
  updates,
  working
  together
  on
  tasks,
  and
  communicating
  in
  real-time.
  Trello’s
  collaboration
  features
  ensure
  that
  everyone
  on
  the
  team
  is
  well-informed,
  ensuring
  that
  everyone’s
  goals
  are
  aligned
  for
  the
  betterment
  of
  the
  project
  and
  organization.
• 
  Customizable
  Workflows:
  This
  allows
  teams
  to
  tweak
  Trello’s
  boards
  to
  suit
  their
  unique
  project
  management
  process.
  This
  can
  help
  them
  become
  more
  organized,
  efficient,
  and
  flexible
  enough
  to
  adapt
  to
  the
  changing
  needs
  of
  growing
  projects.
• 
  Task
  Management:
  The
  tool
  provides
  a
  visual
  and
  intuitive
  way
  to
  prioritize
  and
  organize
  tasks
  while
  facilitating
  team
  collaboration.
  This
  ensures
  that
  nothing
  falls
  through
  the
  cracks
  and
  no
  team
  member
  is
  left
  behind
  in
  terms
  of
  what
  tasks
  they
  need
  to
  contribute
  to.
• 
  Mobile
  app:
  The
  app
  allows
  for
  project
  and
  task
  management
  from
  anywhere.
  While
  it
  lacks
  advanced
  features,
  such
  as
  setting
  up
  Power-Ups
  and
  the
  Butler
  feature,
  it
  can
  enhance
  productivity
  and
  collaboration
  even
  more.

Trello
Pricing

Trello
offers
free
plans
for
individuals
and
freelancers.
In
addition
to
the
free
plan,
it
provides
3
more
plans,
which
are
listed
below.

Plan	Pricing (per user/monthly)	Offerings	Best for
Free	$0	Unlimited cards, Up to 10 boards per Workspace, Unlimited Power-Ups per board, Unlimited storage (10MB/file), 250 Workspace command runs per month, Custom backgrounds & stickers, Assignee and due dates, iOS and Android mobile apps, 2-factor authentication	Individuals, freelancers, small teams, and startups
Standard	$5	Unlimited boards, Advanced checklists, Custom Fields, Unlimited storage (250MB/file), 1,000 Workspace command runs per month, Single board guests, Saved searches	Small to medium-sized teams
Premium	$10	Views: Calendar, Timeline, Table, Dashboard, and Map, Workspace views: Table and Calendar, Unlimited Workspace command runs, Atlassian Intelligence (AI), Admin and security features, Workspace-level templates, Collections, Observers, Simple data export	Large teams and small organizations
Enterprise	$17.50	Unlimited Workspaces, Organization-wide permissions, Organization-visible boards, Public board management, Multi-board guests, Attachment permissions, Power-Up administration, Free SSO and user provisioning with Atlassian Access	Enterprise requiring more security and control

Trello
Support

If
you
are
using
the
Free
Trello
plan,
you
only
have
access
to
community
resources
for
help.
You
can
access
the

Atlassian
Community
support
page,
search
for
solutions,
or
ask
the
community
for
assistance.

If
you’re
subscribed
to
the
paid
plans,
you
can
submit
a
support
ticket,
and
the
support
team
will
respond
within
your
local
business
hours.
Premium
Plan
subscribers
also
get
24/7
support
from
Monday
to
Friday
and
fast
response
times.

Trello
Enterprise
plan
subscribers
also
get
a
dedicated
senior
support
team—a
group
of
trained
professionals
that
handle
their
business-specific
needs.
This
plan
also
includes
phone
support
during
business
hours.

Can
I
Use
Trello
for
Free

Yes,
you
can
use
Trello
for
free
and
get
the
many
features
you
need
to
handle
small
projects.
You
can
create
as
many
workspaces
as
you
need,
each
with
10
boards
with
unlimited
cards.
You
can
also
add
up
to
10
collaborators.

Who
Should
Use
Trello?

Trello
is
an
excellent
tool
for
anyone
other
than
a
large
enterprise
or
team
with
highly
complex
projects.
That
means
freelancers,
remote
workers,
project
managers,
small
businesses,
and
organizations
can
get
the
most
from
it,
considering
its
tiers
allow
many
businesses
to
scale.

Trello
can
be
used
for
various
project
types,
including
personal
projects,
content
creation,
marketing
campaigns,
software
development,
and
event
planning.
That
means
it
can
be
used
across
various
industries,
including
IT,
sales,
marketing,
creative,
education,
event
planning,
and
human
resources
(HR),
to
achieve
impressive
results.

Can
I
Use
Trello
on
Mobile

Yes,
Trello
has
apps
for
Android
and
iOS
devices.
It
allows
you
to
track
and
manage
projects
and
collaborate
with
others
on
the
go.
The
app
offers
many
of
the
features
of
the
web
and
desktop
app,
such
as
creating
boards
(lists
and
cards
as
well),
assigning
tasks,
setting
due
dates,
receiving
real-time
notifications,
and
adding
locations
to
cards.

Additionally,
the
Trello
mobile
app
has
a
mobile
scanner
that
allows
you
to
take
pictures
of
documents
and
save
them
as
a
PDF.
You
can
even
share
documents,
images,
and
links
from
other
apps
to
a
Trello
card—you
can
choose
an
existing
card
or
create
a
new
one
based
on
what
you’re
sharing.

What
are
the
Other
Project
Management
Software
Besides
Trello?

Trello
has
several
competitors
on
the
market
that
make
excellent
alternatives.
Here
are
a
few
examples
of

project
management
software.

• 
  Jira:

  Jira,
  developed
  by
  Atlassian,
  is
  designed
  to
  track
  Agile
  projects
  and
  help
  software
  development
  teams
  be
  more
  productive.
  In
  addition
  to
  Agile
  project
  management
  tools
  (e.g.,
  Scrum
  and
  sprint
  planning,
  issue
  tracking,
  and
  backlog
  management),
  it
  has
  time
  tracking,
  task
  dependencies,
  advanced
  reporting,
  and
  data
  visualization.

• 
  Asana:

  Asana
  is
  a
  project
  management
  platform
  similar
  to
  Trello,
  but
  it
  provides
  more
  advanced
  features
  for
  managing
  complex
  needs,
  including
  detailed
  reports
  and
  analytics,
  task
  dependencies,
  advanced
  rules,
  and
  a
  Gantt
  chart-like
  Timeline
  view
  (Trello’s
  is
  simplified).
  It
  best
  suits
  software
  development,
  HR,
  product
  development,
  and
  large
  marketing
  teams.

• 
  monday.com:
  Compared
  to
  Trello,

  monday.com
  is
  more
  robust
  as
  project
  management
  software,
  with
  Gantt
  charts,
  advanced
  reporting,
  built-in
  time
  tracking,
  and
  customizable
  dashboards.
  Product
  developers,
  IT
  teams,
  HR
  departments,
  project
  managers,
  and
  marketing
  and
  sales
  teams
  can
  get
  the
  most
  out
  of
  monday.com.

Trello
Verdict

Trello
is
one
of
the
most
powerful
and
versatile
project
management
solutions.
It
caters
to
a
wide
range
of
users,
whether
individuals,
small
teams,
or
larger
organizations.
Trello
receives
the Geekflare
Excellent
Innovation
Award for
its
intuitive
Kanban-style
boards,
multiple
views,
automation,
and
extensive
integrations.

While
it
may
lack
some
advanced
features
compared
to
other
project
management
tools
(e.g.,
time
tracking,
Gantt
charts,
and
advanced
reporting),
Trello’s
ease
of
use,
customizable
workflows,
and
robust
free
plan
make
it
an
attractive
option.

Whether
managing
personal
projects
or
coordinating
a
team,
Trello
provides
the
tools
necessary
to
stay
organized
and
productive.

Explore
more
on
Project
Management