9 Best AI Tools for Accounting to Automate Tasks

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Artificial intelligence (AI) is revolutionizing the accounting industry, offering businesses of all sizes a powerful solution to modernize financial processes, reduce costs, and gain valuable insights. Imagine automating tedious tasks like invoice processing, instantly flagging suspicious transactions to prevent fraud, or predicting financial trends with unprecedented accuracy. With AI-powered accounting tools, these possibilities are becoming a reality.

Businesses are struggling to keep up with increasingly complex regulations and financial data. AI provides a lifeline, automating repetitive tasks, analyzing vast datasets in minutes, and even learning and adapting to your specific accounting processes.

In this article, we’ll explore the top AI tools transforming the business accounting landscape. We will discuss how these tools can automate tasks, improve accuracy, and provide valuable insights to drive better decision-making.

  • Vic.ai – Best For Optimizing Accounts Payable
  • BILL – Best for Bill Payments
  • Docyt – Best to Automate QuickBooks Accounting Tasks
  • ClickUp – Best to Manage Client Tasks
  • Botkeeper – Best for Automated Bookkeeping
  • Zeni – Best for Financial Management
  • Booke.ai – Best for Real-Time Reporting Insights
  • Blue Dot – Best AI Tax Compliance Platform
  • Truewind – Best for Startups Accounting
  • Sage Intacct – Inbuilt ERP and Accounting for Large Businesses
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  • Core Functionalities

    Automated Invoice Processing, AP Optimization

  • Integrations

    ERP and Accounting Solutions

Vic.ai is an AI-powered accounts payable (AP) automation solution that uses machine learning technology to streamline the AP workflow. It learns from each document it examines to improve accuracy over time, allowing finance teams more time for strategic planning and analysis.

Vic.ai is ideal for optimizing accounts payable as it can process invoices independently in any format, learn from past interactions, and offer higher accuracy than traditional robotic process automation (RPA) tools.

Vic.ai offers faster processing times, fewer errors, improved financial control, automated workflows, real-time visibility, and integrated bill payment features for businesses looking to streamline their accounts payable operations.

Vic.ai integrates with major ERP and accounting software, including SAP, Oracle, Microsoft Dynamics, QuickBooks, Sage, and more. Open API is also available for custom integrations.

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    Automate Data Entry, Intelligent Invoice Splitting

  • Integrations

    QuickBooks, Sage Intacct, Oracle Netsuite, Xero

BILL is a financial platform founded in 2006 by René Lacerte that helps small to medium businesses (SMBs) streamline and automate financial workflows related to accounts payable (AP) and accounts receivable (AR).

BILL AI offers bill payment solutions with machine learning features, including intelligent automation and AI-powered data extraction capabilities. It prevents accidental overpayments by automatically identifying and flagging duplicate invoices for review.

BILL saves time by reducing manual data entry, minimizing errors, and learning from every invoice processed to improve accuracy. Users can easily review information and approve payments with a single click. It offers real-time invoice tracking, allowing users to easily see the status of their invoices at a glance – viewed, outstanding, or paid.

Enterprise users of BILL can access additional features such as API access, premium phone support, single sign-on, dual control, and capabilities for multiple entities and locations.

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  • Core Functionalities

    Bookkeeping Automation, Expense Management

  • Integrations

     POS Systems, Accounting Solutions

Docyt is an AI-based accounting automation application that simplifies bookkeeping and streamlines financial workflows. Initially designed for the hospitality industry, it caters to various businesses, including accounting firms, SMBs, and freelancers.

Docyt excels at automating QuickBooks thanks to its seamless integration and AI that learns your specific needs. Unlike tools that offer a one-size-fits-all approach, its AI actively learns your specific accounting habits and QuickBooks setup.

Docyt provides robust data security features, including encryption, two-factor authentication, secure login options, and SOC 2 Type II compliance.

Docyt improves its functionality over time by categorizing expenses, reconciling bank statements, and identifying duplicates more accurately. This leads to more organized books, reduced errors, and less manual data entry or corrections in QuickBooks.

Docyt offers email support and dedicated bookkeeping experts. It also offers KPI tracking, budget-setting tools, check processing, and electronic ACH payments.

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ClickUp accounting streamlines financial processes for individuals and teams by offering features such as expense tracking, budgeting, invoicing, financial reporting, and integration with accounting software like QuickBooks and Xero.

ClickUp’s core strength lies in its adaptability, making it a versatile virtual assistant that helps with project management, automating tasks, and providing valuable insights for those dealing with multiple clients or projects.

ClickUp Brain helps finance teams analyze financial data, identify cost-saving opportunities, generate reports, suggest automation, and predict potential roadblocks based on historical data. This allows teams to stay ahead of deadlines, avoid last-minute issues, and save time for more strategic work.

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Botkeeper is a human-assisted AI platform designed specifically for accounting firms and developed to make accounting professionals more valuable to their clients. It automates almost all bookkeeping tasks using machine learning and AI.

Botkeeper’s machine learning technology handles mundane tasks bookkeepers often do, such as data entry and categorization. This frees up time for bookkeepers to focus on strategic financial analysis. It combines AI with human oversight rather than relying solely on advanced algorithms or bots.

A team of qualified accountants supervises the process for each client, ensuring accuracy and handling complex situations that a bot may not be able to handle. This blend of automation and human expertise makes Botkeeper ideal for firms that want to streamline their bookkeeping services while maintaining control and guaranteeing financial confidence.

Whether you have one client with global operations or a million small local clients, Botkeeper can easily scale to provide you with the same level of service for all your clients.

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  • Core Functionalities

    Financial insights, AI Bookkeeping

  • Integrations

    QuickBooks Pro, Avalara, Plaid, Stripe, Square

Zeni AI is accounting software designed for startups. It aims to provide the financial clarity they often lack but always need. Advanced machine learning-based automation eliminates slow and fragmented accounting processes. Expert human accountants leverage AI-powered data analysis to provide strategic guidance and valuable insights.

Zeni AI combines AI technology with financial experts to provide more comprehensive services. They provide data processing, detailed financial insights, and personalized strategic guidance. This approach is tailored to the fast-paced and unpredictable nature of early-stage businesses.

Zeni AI helps startup founders understand how expenses impact growth and runway by providing real-time metrics like burn rate and cash flow. This allows founders to make data-driven decisions and quickly correct mistakes if needed. It provides updated and accurate bookkeeping services using AI technology and a team of accounting professionals.

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  • Core Functionalities

    AI-Driven Automated Reconciliation, Financial Reporting

  • Integrations

    Xero, QuickBooks, Zoho Books

Booke.ai is an AI-driven bookkeeping software built to simplify how businesses manage their financial records and collaborate with their accountants. Founded in 2020, its core functionality centers around its Robotic AI Bookkeeper powered by ChatGPT 4, which reviews your bank feed, categorizes transactions, and continuously uses your feedback to improve.

Booke.ai stands out for real-time reporting insights thanks to how its two key AI-driven functionalities work together. First, it extracts data from physical invoices, receipts, and other documents using Optical Character Recognition (OCR). It syncs with your bank accounts and credit cards to instantly pull in and categorize your transactions to the appropriate general ledgers.

Booke.ai uses Open AI’s advanced Large Language Model (LLM) to learn and adapt to specific data and interactions, improving categorization and discrepancy spotting for accurate report generation. It leverages GPT-4 to automatically categorize transactions up to 80% faster than if you did it manually.

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  • Core Functionalities

    Global VAT Compliance, Invoice Automation

  • Integrations

    SAP, Tipalti, Coupa, Expensify

Blue Dot is specialized accounting software focusing on global tax compliance and management. It assists large corporations with VAT and taxable employee benefits.

Blue Dot uses patented technology to analyze expense reports and invoices to identify recoverable VAT amounts. It can ensure GDPR & SOC 2 Type II compliance with local tax regulations and generate reports for filing. This saves time and, more importantly, minimizes the risk of mistakes that could lead to penalties.

Blue Dot platform can also automatically flag employee expenses that trigger taxable benefits, helping you meet your reporting obligations and avoid tax liabilities. This automated and comprehensive approach to an often complex process is especially valuable for businesses operating across borders.

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  • Core Functionalities

    Accounting Workflow Automation, Financial Forecasting

  • Integrations

    QuickBooks, NetSuite, Sage Intacct, Xero, Excel

Truewind is an AI-powered accounting solution for startups, small and medium businesses, and accounting firms that aims to streamline bookkeeping and financial processes using AI and human expertise.

Truewind’s AI handles bookkeeping tasks such as sorting transactions and generating reports. A dedicated account manager then reviews the AI’s work to ensure accuracy in financial data for critical decision-making.

This blend of AI efficiency and human oversight allows startups to gain real-time financial insights quickly, which is crucial for making data-driven decisions in the fast-paced startup world. Truewind also natively integrates with popular startup tools, further streamlining the process and eliminating data silos.

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  • Core Functionalities

    Multi-Entity Consolidation, Multi-Dimensional Reporting

  • Integrations

    Tipalti, Stampli. MineralTree, Fispan

Sage Intacct is a cloud-based accounting software developed by a UK-based company established in 1981 for medium-sized and fast-growing businesses. It is known for its comprehensive financial management tools.

Sage Intacct is a strong player for large businesses that want an AI accounting tool that integrates natively with their ERP. Its AI shines in core accounting tasks, automating processes like data entry and reconciliation, while its anomaly detection functionality significantly improves financial control. This increases accuracy and efficiency for managing large amounts of financial data.

Sage Intacct automates repetitive tasks like data entry, invoice processing, and reconciliations and suggests coding classifications based on historical data.

Sage Intacct’s cloud-based platform enables scalability, making it suitable for large enterprises’ evolving requirements. Its features, like multi-entity and multi-currency support, are ideal for international corporations managing finances globally.

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Here, we compare the best AI accounting tools based on key features, integration options, and pricing.

AI Accounting Tools Key Features Integrations Monthly Pricing/User
Vic.ai Automated Invoice Processing, AP Optimization ERP, Accounting Solutions, Open API Custom
Bill.com Bill Payments, Intelligent Invoice Splitting QuickBooks, Sage Intacct, Oracle Netsuite, Xero $45
Docyt Bookkeeping Automation, Expense Management POS Systems, Accounting Solutions $299
ClickUp Task Automation, Workflow Management 1000+ native integrations $7
Botkeeper Automated Bookkeeping, Expense Tracking, Anomaly detection Zapier, Quickbooks, Xero Custom
Zeni Daily bookkeeping
Employee reimbursements
Financial insights
QuickBooks Pro, Avalara, Plaid, Stripe, Square $466
Booke.ai AI-Driven Automated Reconciliation, Financial Reporting Xero
QuickBooks
Zoho Books
$18
Blue Dot Global VAT Compliance, Invoice Automation SAP, Tipalti, Coupa, Expensify Custom
Truewind Accounting Workflow Automation, Financial Forecasting QuickBooks, NetSuite, Sage Intacct, Xero, MS Excel Custom
Sage Intacct Multi-Entity Consolidation, Multi-Dimensional Reporting Tipalti, Stampli. MineralTree, Fispan Custom

What Is AI Accounting?

AI accounting leverages artificial intelligence technologies to enhance accuracy, efficiency, and decision-making in accounting processes. It automates repetitive tasks, identifies patterns in data, and improves accuracy through machine learning. This includes automating data entry, invoicing, and transaction categorization and providing advanced analytics and predictive insights.

AI accounting helps businesses reduce human error, save time, and improve financial management. AI-driven accounting tools transform bookkeeping into more advanced business analysis beyond traditional accounting software.

AI accounting tools offer many benefits for accounting, with some top benefits being include:

  • Automated Data Entry: AI tools can automatically capture and categorize financial data from multiple sources, allowing users to focus on higher-level analysis and strategic financial planning.
  • Data Extraction: AI accounting tools use OCR technology to extract text from scanned documents or images, eliminating manual data entry errors.
  • Fraud Detection: AI accounting tools can quickly analyze large amounts of data to identify potential fraud or theft, providing a proactive approach to protect businesses from financial losses. 
  • Predictive Analytics: Predictive analytics uses historical data, industry trends, and AI knowledge to forecast future financial performance. This helps make data-driven decisions about budgeting, resource allocation, and managing potential risks. 
  • Real-Time Reporting and Insights: AI accounting tools can quickly generate accurate financial reports and provide insights, allowing for informed decision-making and quick responses to different circumstances.
  • Cost Savings: AI accounting tools automate tedious financial tasks, saving time and reducing errors. By reinvesting resources in other areas, businesses can maximize efficiency and accuracy, increasing ROI.
  • Improved Compliance: AI accounting tools provide accurate financial records and ensure compliance with tax regulations and accounting standards. It is important to regularly update these tools with the latest accounting regulations and integrate them with tax software for maximum benefits.
  • Reduced Human Error: AI accounting tools can reduce errors in manual data entry in accounting processes, leading to more accurate financial reporting and decision-making. Implementing a data validation process can further enhance these benefits.

Many AI accounting tools are available, making choosing the right one for your business difficult. So here are some key factors to consider to simplify your selection process:

  • Identify Your Needs: Identify your accounting needs and challenges to find the right AI accounting tool that addresses specific pain points, such as handling receipts and staying on top of tax responsibilities.
  • Evaluate Features: When choosing an AI accounting tool for your business, ensure it has essential automation features, integrates with current systems, and provides necessary functionalities without unnecessary costs.
  • Assess Usability: AI accounting tools should be user-friendly, easy to navigate, and have clear instructions and intuitive functionalities for a smooth adoption process. It should also integrate easily with existing finance tools for maximum usability.
  • Consider Data Security: Choose an AI accounting tool that prioritizes data security by ensuring features like multi-factor authentication and SOC2 compliance are in place.
  • Pricing: AI accounting tools offer different pricing models, such as tiered subscriptions or per-user charges. Choose a tool that fits your budget and offers the necessary value. Look for free trials or negotiate to test the tool before committing.

AI tools are expanding beyond accounting in various business areas. Popular AI tools include Zoho Analytics for data analysis to make data-driven decisions. In sales and CRM, tools like Pipedrive use AI to automate tasks, personalize marketing, and predict customer behavior to improve sales. In recruitment, Humanly streamlines hiring by using AI to screen resumes, schedule interviews, and conduct initial candidate assessments.

How To Maximize Efficiency And Accuracy With AI

AI can supercharge your business. Here’s how to get the most out of it:

  1. Choose the Right Tool: Identify your specific problems (e.g., slow data entry, marketing bottlenecks) and select an AI tool tailored to solve them. Avoid jumping on the latest fad without clear benefits.
  2. Ensure Clean Data: AI works best with high-quality data. Ensure your information is accurate and well-organized before inputting it into the AI tool.
  3. Train Your Team: AI isn’t magic. Provide proper training for your team to understand how to use the tool effectively and what to watch out for.
  4. Monitor Performance: Don’t let AI run unchecked. Regularly monitor its performance to ensure it’s delivering accurate results.
  5. Maintain the Human Touch: AI is excellent for automating tasks but can’t replace human judgment. Use AI to free up your team’s time, allowing them to focus on more critical tasks.

The future of AI in accounting is expected to be all about even smarter tools and deeper integration. Here are some trends to watch:

  1. Hyper Automation for Streamlined Workflows: AI will move beyond automating basic tasks to hyper-automation, which handles entire workflows, including complex processes like tax preparation and financial close.
  2. Evolving Security Measures: As AI becomes more sophisticated, security threats will evolve. Expect AI-powered accounting tools to feature advanced security measures to combat fraud and data breaches.
  3. Integration with Blockchain: Blockchain technology is revolutionizing record-keeping. AI will likely integrate with blockchain to create a secure and transparent accounting ecosystem.
  4. Focus on Soft Skills and Strategic Thinking: With AI handling routine tasks, accountants must develop strong soft skills like communication, collaboration, and critical thinking. The future accountant will be a strategic advisor, interpreting AI-generated insights to guide business decisions.
  5. The Rise of Explainable AI (XAI): As AI becomes more complex, there will be a growing need for tools that explain the reasoning behind AI decisions. This transparency will build trust and allow accountants to leverage AI recommendations confidently.

Frequently Asked Questions

Can you use ChatGPT for accounting?

ChatGPT can be helpful for some basic accounting tasks but can’t replace a professional accountant or dedicated AI accounting tool.

Is there an AI that solves accounting problems?

AI accounting tools can’t solve problems independently, but they can analyze data, identify trends, and automate tasks to help accountants find solutions faster and more efficiently.

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